These Terms of Service govern your use of Capital Fleet Tracker, which is operated by Capital Fleet Tracker LLC, a Texas limited liability company (“we”, “us”, “our”). By creating an account or using the service, you agree to be bound by these terms.
Please read the Dispute Resolution section carefully. It requires most disputes to be resolved by individual arbitration and waives your right to a jury trial and to participate in a class action.
You are responsible for the accuracy of information you provide and for the security of your account credentials. You must be at least 17 years old to create an account. If you are under 18, a parent or legal guardian must review and agree to these terms with you, and they are responsible for any charges on the account.
There are two ways to use Capital Fleet Tracker: a paid subscription, or an ad-supported free plan. Until October 1, 2026 every account has full access at no charge and no card is required; after that date an account that is not subscribed chooses between the two.
The ad-supported free plan. No credit card. It includes tracking for all fluids, up to 50 maintenance parts of your choosing, one vehicle or asset, and advertising. Features outside that list — additional vehicles, unlimited parts, and the paid add-ons — require a subscription.
You have to opt in. The free plan does not start by itself. You must read and affirmatively accept our Privacy Policy and these Terms, by ticking a box that is not pre-ticked and pressing the confirmation button. We record that acceptance on our servers, and the plan does not begin until that record is stored. What we keep in that record is set out in the Advertising and the Free Plan section of the Privacy Policy.
If you choose neither. Your account becomes read-only. It is not closed, suspended or deleted. Everything you have already recorded — vehicles, parts, mileage history, expenses, receipts, documents and saved reports — remains readable, and you can still download your saved reports. You simply cannot record anything new until you subscribe or accept the free plan. You may do either at any time.
Advertising is what pays for the free plan. By using it you agree to see advertising, which may appear on signed-in pages of this website and inside the mobile apps. Blocking, stripping, spoofing or otherwise circumventing the advertising while continuing to use the free plan is a breach of these Terms. Paid subscribers see no advertising on any platform.
Storage on the free plan is limited. A free account keeps its three most recent saved reports per vehicle; saving a fourth automatically deletes the oldest. You are warned before that happens and can download a report at any time to keep it permanently. Deletion under this limit is automatic and cannot be reversed, so download anything you want to keep.
We may change the free plan. Its limits reflect what advertising revenue can actually support, and we may adjust them, or discontinue the free plan entirely, on reasonable notice. If we do, your data stays intact and downloadable and you keep the choice to subscribe or stop using the service.
If we materially change these Terms or the Privacy Policy, free-plan accounts are asked to accept the new version before continuing. Until you accept, your account is read-only under the terms above — your data remains intact and downloadable throughout.
Subscriptions are billed in advance for the plan and billing period you select at checkout. The exact plan name, price, and billing period are shown to you before you confirm, and current pricing is listed on our pricing page. Fees are non refundable except as described in our Refund Policy.
Subscriptions renew automatically. Your subscription continues at the then-current price for the same period until you cancel, and the payment method on file is charged at the start of each renewal period.
How to cancel. How you cancel depends on where you subscribed.
Bought on this website: cancel any time from Settings → Plan & billing → Change or cancel plan, which opens our secure billing portal, or by emailing support@capitalfleettracker.com. Deleting your account also cancels it — we cancel the subscription before the account is removed.
Bought inside the iPhone or Android app: the subscription is billed by Apple or Google, not by us, so it must be cancelled in your App Store or Google Play account — we are not able to cancel it for you. Deleting the app does not cancel it, and deleting your account does not cancel it either. Cancel it in your store account first, or you will continue to be billed.
Cancelling stops future charges; it does not refund the period already paid for.
Some features are sold as separate add-ons or one-time purchases rather than being included in the base subscription. Where that is the case it is stated at the point of purchase. We may change prices for future billing periods, and will give you notice before a change takes effect so you can cancel if you do not agree.
Launch pricing and how a rate is fixed. Standard per-vehicle pricing on this website is $1.99 per vehicle per month through September 30, 2026, and $2.99 for vehicles added from October 1, 2026. In the mobile apps the same step happens a month later — $2.99 through October 31, 2026, then $3.99 — because the app stores take a share of each purchase. The rate is fixed for a vehicle when that vehicle is added and is not recalculated afterwards, so a vehicle already billing at $1.99 stays at $1.99 for as long as the subscription continues without interruption. Other vehicle types are priced differently; the current figures are on the pricing page.
You agree not to misuse the service, including by attempting to gain unauthorized access, reverse engineering the platform, uploading malicious code, or using the service to violate any law.
This section is the end user license agreement for our iOS and Android apps. It applies in addition to everything else in these Terms; there is no separate document.
What you get. We grant you a personal, limited, non-exclusive, non-transferable, revocable license to install and use the Capital Fleet Tracker app on devices you own or control, for your own business or personal fleet, for as long as you comply with these Terms. On Apple platforms this license is also subject to the Usage Rules in Apple's App Store Terms of Service.
What you may not do. Sell, rent, sublicense or redistribute the app; copy or modify it except as the law expressly allows despite this restriction; reverse engineer, decompile or disassemble it; remove or obscure any notices; use it to build a competing product; or use it in a way that breaks the law or these Terms.
Ownership. The app is licensed, not sold. We and our licensors keep all rights in the app, its name, its design and its documentation. You keep ownership of the fleet and vehicle data you put into it.
Updates. We may issue updates, and features may be added, changed or removed over time. Some updates are required for the app to keep working with our servers. Your device may install them automatically depending on your settings.
Purchases inside the app. The iPhone and Android apps sell auto-renewing subscriptions, priced per vehicle. Payment is charged to your Apple or Google account when you confirm the purchase. The subscription renews automatically unless it is cancelled at least 24 hours before the end of the current period, and renewal is charged within 24 hours of the end of that period. You can manage or cancel a subscription in your store account settings at any time after purchase — see Subscription and Billing. A free tier covering one vehicle is available without any subscription.
Advertising. The apps contain no advertising today. We may introduce advertising to the free tier in future so that a free tier remains possible; if we do, we will say so before it starts. Paid subscribers will not see advertising. What would and would not be shared, and how to limit it, is set out in our Privacy Policy.
Your device and your data plan. You are responsible for your device, your carrier charges, and keeping your account credentials secure. Features that need the camera, photo library, location, Bluetooth or notifications will ask your permission first, and the app keeps working if you decline.
These provisions apply when you obtain our app from a third-party store, and exist because those stores require them.
Apple (App Store). This agreement is between you and Capital Fleet Tracker LLC only, and not with Apple. Apple is not responsible for the app or its content. Apple has no obligation to provide any maintenance or support for the app. If the app fails to conform to any applicable warranty, you may notify Apple and Apple will refund the purchase price, if any; to the maximum extent permitted by law, Apple has no other warranty obligation whatsoever. Apple is not responsible for addressing any claim by you or a third party relating to the app, including product liability, failure to conform to legal requirements, and consumer-protection or privacy claims. Apple is not responsible for investigating, defending, settling or discharging any third-party claim that the app infringes intellectual property rights. You represent that you are not located in a country subject to a U.S. Government embargo or designated as a “terrorist supporting” country, and that you are not on any U.S. Government restricted-party list. You must comply with any applicable third-party terms when using the app. Apple and its subsidiaries are third-party beneficiaries of these Terms and, upon your acceptance, have the right to enforce them against you.
Google (Google Play). This agreement is between you and Capital Fleet Tracker LLC only, and not with Google. Google is not responsible for the app or its content, and provides no warranty or support for it. Your use of the app is also subject to the Google Play Terms of Service.
Contact. Support for the app comes from us, not from the store: support@capitalfleettracker.com. Capital Fleet Tracker LLC is a Texas limited liability company.
We work to keep the platform online and accurate, but we do not guarantee uninterrupted access. Maintenance windows, third party outages, and unforeseen events may temporarily affect availability.
The Capital Fleet Tracker name, software, design, and documentation are owned by us and our licensors. You retain ownership of the vehicle data you submit and grant us a license to use it for service delivery.
You may cancel your subscription at any time. We may suspend or terminate accounts that violate these terms, fail to pay, or pose a risk to the platform or other users.
Read-only is not termination. An account that has neither subscribed nor accepted the free plan becomes read-only, as described under Plans. It stays open, its data stays intact, and it can be reactivated at any time by choosing either plan. We do not delete your fleet data because you stopped paying.
The service is provided on an as is basis. We disclaim all warranties, express or implied, to the maximum extent permitted by law.
To the maximum extent permitted by law, our total liability for any claim related to the service shall not exceed the amount you paid us in the twelve months preceding the claim.
These terms are governed by the laws of the State of Texas and the applicable federal laws of the United States, without regard to conflict of law principles. Subject to the Dispute Resolution section below, you and we agree that the exclusive venue for any dispute not subject to arbitration is the state or federal courts located in Texas, and each party consents to personal jurisdiction there.
Informal resolution first. Most problems are faster to fix by talking to us. Before starting arbitration, you agree to email support@capitalfleettracker.com describing the dispute and what you want, and to give us 30 days to resolve it. We will do the same before bringing a claim against you.
Arbitration. If we cannot resolve it informally, you and we agree that any dispute arising out of or relating to these terms or the service will be settled by binding individual arbitration administered by the American Arbitration Association under its Consumer Arbitration Rules, before a single arbitrator, seated in Texas. Judgment on the award may be entered in any court with jurisdiction. This agreement to arbitrate is governed by the Federal Arbitration Act.
Class action waiver. Claims may be brought only in your individual capacity, and not as a plaintiff or class member in any class, consolidated, or representative proceeding. The arbitrator may not consolidate claims or preside over any form of class proceeding. You are giving up your right to a jury trial and to participate in a class action. If this waiver is found unenforceable as to a particular claim, that claim proceeds in court and the rest of this section still applies.
Exceptions. Either party may bring an individual claim in small claims court, and either party may seek injunctive relief in court to protect intellectual property or prevent unauthorized access to the service. Nothing here prevents you from reporting a matter to a government agency.
Your right to opt out. You may reject this arbitration agreement by emailing support@capitalfleettracker.com with your account email and the words “arbitration opt-out” within 30 days of first accepting these terms. Opting out affects nothing else in this agreement and will not be held against you.
Parts of the service generate text and suggestions using artificial intelligence rather than a person, including fuel-economy tips, vehicle and VIN decode, part lookup, receipt reading, and the inventory photo scan. Older versions of the mobile app also include an in-app Help assistant. These are labeled in the product, and what is sent to our AI provider is described in our Privacy Policy.
AI output may be inaccurate or incomplete, and is not professional advice. Suggestions about parts, repairs, costs, safety, scheduling, and fuel economy are a planning aid only. They are not mechanical, safety, legal, tax, or financial advice, and they do not replace inspection by a qualified mechanic. You are responsible for reviewing and verifying AI output before relying on it, acting on it, or spending money because of it.
We disclaim all warranties as to AI output specifically, including accuracy, completeness, reliability, and fitness for a particular purpose, in addition to the general disclaimer above. AI-generated text may have limited or no copyright protection, and we make no representation that you can claim exclusive ownership of it. You remain responsible for how you use it, and you agree not to submit content you lack the right to share.
Every AI response includes a way to report it to us. You can reach a person at any time at support@capitalfleettracker.com.